Meeting
Conducting Meeting: General
Body Meetings and meeting of smaller groups.
Notice
Notice period.
The day, date, time and place of
the meeting and the business to be transacted should be mentioned in the
notice. The items of business may be mentioned in the notice itself if their
number is small, otherwise, they should be listed in a separate sheet and
attached to the notice as Annexure.
Crown Cement Industries
Limited
Registered Office: 40,
Shatmashjid Road,
Dhaka- 1209
06 April, 2014
Notice
Notice is hereby given that the Second Meeting of the Board of
Directors will be held at the registered office of the company, 40
Shatmashjid Road at 12:30pm on Friday, 11 April 2014.
The Agenda is attached.
Md. Asif Jaed
Secretary
To Members of the Board of Directors
|
Agenda
Agenda is an official list of
things to be done or dealt with at a particular meeting. It is drawn up by the
Secretary in consultation with the Chairman. At the meeting the business is
normally transacted in the order in which it is listed in the agenda. When the
agenda is given as an annexure to a notice, or circulated separately it
contains the following elements:
i.
Name of the organization/group and the date of
circulation.
ii.
The day, date, time and place of meeting.
iii.
The programme of business to be transacted.
iv.
The background papers or information, if any.
v.
Signature of the Secretary.
If the agenda forms part of the
notice, only the business to be transacted is indicated because other details
will already be there in the notice.
Crown Cement Industries Limited
Dhaka-1209
6 April, 2014
Agenda for the Second meeting of the Board of Directors to be held at
12:30pm on Friday, 11 April 2014 at 40 Shatmashjid road, Dhaka.
Agenda:
2.01 Confirmation of the minutes of the last meeting.
2.02 Confirmation of the appointment of Directors.
2.03 Appointment of the Managing Director of the company.
2.03 Accommodation for the branch office at Matijhil.
2.04 Issue of prospectus
2.05 Date for the next meeting.
2.06 Any other matter with the permission of the
chairman/Miscellaneous.
Asif Jaed
Secretary
|
Minutes
The official records of
discussions held and decisions taken at a meeting are called minutes. Minutes
are generally written by the secretary of the organizational unit. Keeping
minutes is a legal requirement. They serve as an aid to memory and provide a basis
for action.
Minutes usually contain the main
points of discussion, the conclusions reached, the recommendations made, and
the tasks assigned to individual members and groups. They are not a verbatim
record of the proceedings of a meeting. The emotions and feelings, if any,
expressed by members during the course of discussion are generally not
recorded. A clear, concise, accurate and well-organized summary of the business
transacted is all that is required. Minutes, in fact, are a special type of
summary of what happened at a meeting.
The following items are generally
given in minutes. Keep them in mind.
i.
The name of the organizational unit, e.g.
Finance Committee, Board of Trustees.
ii.
The date, time, and place of the meeting.
iii.
The number of meeting if it is in a series, e.g.
Sixth Meeting of the Board of Directors.
iv.
The name of the chairman of the meeting.
v.
Names of members present, of those who could not
attend, and those who attended by special invitation.
vi.
Record of transactions.
vii.
Signature of the secretary and the chairman.
The minutes become final only
when they have been read at the next meeting, approved by
the members and signed by the chairman. Often the minutes are circulated to
members beforehand and then at the next meeting the chairman confirms them
after ascertaining that members have no amendments to suggest.
Crown Cement Industries
Limited
Minutes of the Second Meeting of the Board of Directors held at the
Register Office of the company(40 Shatmashjid Road, Dhaka) at 12:30pm on
Friday, 11 April, 2014.
Present:
1. Md.
Mamunar Rahsid Chairman
2. Md.
3. Md.
4. Sri.
Absent:
1. Md.
2. Md.
In attendance: Asif Jaed, Secretary
Md. Ahsan Habib Asif Jaed Chairman Secretary 15 April, 2014 |
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